Reimbursement Voucher
Chapter vouchers are completed by all Committee Chairmen and Officers for members who have made payments for chapter activities and programs that require reimbursement. To complete the voucher and request reimbursement, fill out the form below. You will need to upload a copy of your receipt and also sign below in order to submit the form.
Please Read the Instructions Below
All receipts must be attached when submitting a voucher.Â
Deadline to turn in vouchers and financial receipts:
January - October:
Within 60 days after the event.
November - December:
No later than December 15.
To submit a request for programs and fundraising, click below for the 20 Pearls voucher form.
Operating Accounts
*Some program accounts remain under the chapter’s budgeted account, see below:
| 5001 – Operations – Chapter Tax |
| 5002 – Operations – Per Capita Tax does not include life members |
| 5003 – Operations – Constitutions, Histories, etc. |
| 5004 – Operations – Transfers/Reactivations/Refunds |
| 5005 – Operations – EAF includes life members |
| 5006 – Operations – Office/General Admin/Taxes |
| 5007 – Operations – COIP |
| 5010 – Operations – Delegates to Regional Conference |
| 5012 – Operations – Boule Conference Delegates |
| 5013 – Operations – Basileus Conference Expense |
| 5014 – Operations – Boule Conference Chapter Assessment |
| 5015 – Operations – Regional Conference Chapter Assessment |
| 5016 – Operations – Courtesies |
| 5020 – Operations – Basileus |
| 5025 – Operations – First Anti-Basileus |
| 5030 – Operations – Second Anti-Basileus |
| 5035 – Operations – Grammateus/Anti-Grammateus |
| 5040 – Operations – Epistoleus |
| 5045 – Operations – Tamiouchos |
| 5050 – Operations – Pecunious Grammateus |
| 5055 – Operations – Ivy Leaf Reporter |
| 5060 – Operations – Hodegos |
| 5065 – Operations – Graduate Advisor |
| 5070 – Operations – Philacter |
| 5100 – Operations – Rental Meeting Space |
| 5105 – Operations – Nevada Business License and Fees |
| 5200 – Operations – Storage Rental Fees |
| 5201 – Operations – Archives |
| 5205 – Operations – Bank Charges |
| 5210 – Operations – Audit Commitee |
| 5215 – Operations – External Audit |
| 5217 – Operations – Gen Next |
| 5220 – Operations – Insurance |
| 5225 – Operations – Mailbox |
| 5230 – Operations – Membership (reclamation & mentoring) |
| 5235 – Operations – National Pan-Hellenic Council Dues |
| 5241 – Operations – Quick Books Training/On-Line Fee |
| 5245 – Operations – Regional Conference/Boule Fees & Ad |
| 5265 – Operations – Tea Rose Talk |
| 5250 – Operations – Scrapbook |
| 5260 – Operations – Sisterly Relations/Summer Cooler |
| 5266 – Operations – Technology |
| 5270 – Operations – Conference Award Fee |
| 5299 – Operations – Other Operational Expenditures |
| 5300 – Operations – Nominations/Constitution&Bylaws |
| 5301 – Operations – Excess Funds Investments |
| 5302 – Operations – Risk Management |
| 5303 – Operations – Jewels |
| 5304 – Operations – Protocol |
| 5305 – Operations – Founders’ Day Luncheon |
| 5310 – Operations – Strategic Planning |
| 5315 – Operations – Membership Experience (ME) |
| 5321 – Operations – Rituals |
| 5322 – Operations – Standards |
| 5323 – Operations – Paraphernalia |
| 5325 – Operations – Leadership Development |
| 5330 – Operations – Kappa Xi |
| 5331 – Operations – Lois Bolden’s Contributions to Kappa Xi |
| 5400 – Operations – Contingency Fund |
| 5400 – Operations – 2026 Contingency |
| 5900 – Operations – Stroll Team |
| 6000 – Operations – Transfer to Programs Account |
| 6100 – Operations – 20 Pearls Foundation Contribution |
| 6105 – Operations – Scholarship Reception |
| 6106 – Operations – Hospitality |
| 6108 – Operations – Bereavement Fund |
| 6109 – Operations – Standards Chapter Evaluation |
| 6600 – Operations – International Community Impact Days |
| 6601 – Operations – MLK Day Parade |
| 6603 – Operations – AKA Day at the Capitol |
| 6604 – Operations – Connection and Social Action |
| 6700 – Operations – EAF |
| 6720 – Operations – Donations to Other Organizations |
| 6745 – Operations – Phirst Pham BBQ |