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Home
This Is TTO
Leadership
Chapter History
20 Pearls Foundation
International Programs
AKAteens
HBCU for Life: A Call to Action
Program Targets
Signature Program #CAP
Membership
Visiting & Prospective Members
Kappa Xi Chapter
Events
Calendar
Thanksgiving Event
AKATTO.com
Greater Las Vegas Area Chapter
WP File download search
FILES CATEGORY
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Chapter Meeting
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March Chapter Meeting Documents
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February Chapter Meeting Documents
Tea Rose Talk
Standards Directory
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2020_May_ThetaThetaOmega_FarWestern
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Chapter Officers and Duties
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09. Roster of Officers for all years being evaluated
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08. Correspondence specific to Undergraduate activities (Sponsoring Graduate Chapter)
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07. Graduate chapter minutes, newsletters, financial documents identifying support to the Graduate Advisor(s) (Sponsoring Graduate Chapter)
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06. Graduate Advisor's chapter reports (Sponsoring Graduate Chapter)
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05. Copy of Graduate Advisor certifications (Sponsoring Graduate Chapter)
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04. Registration forms for last two boules and/or last two Regional Conferences (Sponsoring Graduate Chapter)
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03. Chapter roster verifying Graduate Advisor's membership status for two years (Sponsoring Graduate Chapter)
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02. November and December chapter minutes to verify slate of officers, voting and installation of officers
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01. Chapter bylaws identifying required officers and duties
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3.5 Emblems, Badges, Colors
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02. Color copies of programs and public event flyers
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01. Letters and forms sent to Alpha Kappa Alpha Corporate Office (Ex: IBTW)
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3.4 Finances
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16. Chapter copy of current Fiscal Fitness - A Guide to Chapter Financial Procedures (a copy of the cover)
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15. Tamiouchos chapter reports
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14. Chapter financial procedures
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13. External audit reports
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12. Internal audit reports
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11. End of Year Chapter Reports
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10. Financial officer's certification
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09. Bonding insurance documentation w/receipts documenting bond payments
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08. Funds receipt and disbursement records (copies of checks, vouchers, receipts, etc.)
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07. List of committee descriptions and roles
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06. Records of Pecunious Grammateus
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05. Chapter annual budget
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04. Roster of chapter members
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03. Chapter Tax Receipt Forms sent from Alpha Kappa Alpha Sorority Corporate office if dues and assessments are paid online
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02. Bank records documenting payments to Corporate office
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01. Chapter Remittance Summary Forms to Corporate Office
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3.3 Chapters Incorporating Separate Entities
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06. Foundation annual reports
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05. Documentation in accordance with compliance guidance process of operations
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04. Written permission by Supreme Basileus for each contract (if required)
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03. Annual status and operations reports filed with the Corporate Office
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02. Purchase records
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01. Certification of Incorporation to purchase property
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3.2 Joint Meetings of Chapters
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04. Chapter newsletters/correspondence informing members of joint meetings and activities
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03. Joint chapter meeting minutes
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02. Documentation of joint activity showing participation by both Graduate and Undergraduate chapters
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01. Joint chapter meeting agendas with presiding officer clearly identified
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3.1 Duties and Powers of Chapters
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Verification Documents
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15. Chapter Self-Assessment Form
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14. Annual Chapter Records Certification form
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13. Statements, letters of endorsements, opinions and/or notices of support or protests w/Directorate approval
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12. Letters, flyers, notices used for solicitation w/Directorate approval
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11. Completed Alpha Kappa Alpha proposed Constitution and Bylaws amendment forms (if applicable)
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10. Last three Founders' Day observance programs (or evidence chapter celebrated)
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09. Chapter meeting minutes with committee/officer reports
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08. Report Book in Chapter File
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07. Chapter Program reports
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06. List of local activities/programs as defined by the current International programs
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05. Chapter website screenshots or member directory
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04. Chapter newsletters
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01. List of delegates who attended one of the last three Boules w/delegate registration forms
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02. Chapter bylaws w/receipt verification from the Regional Director
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03. Official list of officers sent to Regional Director
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