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Standards Directory
-2020_May_ThetaThetaOmega_FarWestern
--Chapter Officers and Duties
---09. Roster of Officers for all years being evaluated
---08. Correspondence specific to Undergraduate activities (Sponsoring Graduate Chapter)
---07. Graduate chapter minutes, newsletters, financial documents identifying support to the Graduate Advisor(s) (Sponsoring Graduate Chapter)
---06. Graduate Advisor's chapter reports (Sponsoring Graduate Chapter)
---05. Copy of Graduate Advisor certifications (Sponsoring Graduate Chapter)
---04. Registration forms for last two boules and/or last two Regional Conferences (Sponsoring Graduate Chapter)
---03. Chapter roster verifying Graduate Advisor's membership status for two years (Sponsoring Graduate Chapter)
---02. November and December chapter minutes to verify slate of officers, voting and installation of officers
---01. Chapter bylaws identifying required officers and duties
--3.5 Emblems, Badges, Colors
---02. Color copies of programs and public event flyers
---01. Letters and forms sent to Alpha Kappa Alpha Corporate Office (Ex: IBTW)
--3.4 Finances
---16. Chapter copy of current Fiscal Fitness - A Guide to Chapter Financial Procedures (a copy of the cover)
---15. Tamiouchos chapter reports
---14. Chapter financial procedures
---13. External audit reports
---12. Internal audit reports
---11. End of Year Chapter Reports
---10. Financial officer's certification
---09. Bonding insurance documentation w/receipts documenting bond payments
---08. Funds receipt and disbursement records (copies of checks, vouchers, receipts, etc.)
---07. List of committee descriptions and roles
---06. Records of Pecunious Grammateus
---05. Chapter annual budget
---04. Roster of chapter members
---03. Chapter Tax Receipt Forms sent from Alpha Kappa Alpha Sorority Corporate office if dues and assessments are paid online
---02. Bank records documenting payments to Corporate office
---01. Chapter Remittance Summary Forms to Corporate Office
--3.3 Chapters Incorporating Separate Entities
---06. Foundation annual reports
---05. Documentation in accordance with compliance guidance process of operations
---04. Written permission by Supreme Basileus for each contract (if required)
---03. Annual status and operations reports filed with the Corporate Office
---02. Purchase records
---01. Certification of Incorporation to purchase property
--3.2 Joint Meetings of Chapters
---04. Chapter newsletters/correspondence informing members of joint meetings and activities
---03. Joint chapter meeting minutes
---02. Documentation of joint activity showing participation by both Graduate and Undergraduate chapters
---01. Joint chapter meeting agendas with presiding officer clearly identified
--3.1 Duties and Powers of Chapters
---Verification Documents
----15. Chapter Self-Assessment Form
----14. Annual Chapter Records Certification form
----13. Statements, letters of endorsements, opinions and/or notices of support or protests w/Directorate approval
----12. Letters, flyers, notices used for solicitation w/Directorate approval
----11. Completed Alpha Kappa Alpha proposed Constitution and Bylaws amendment forms (if applicable)
----10. Last three Founders' Day observance programs (or evidence chapter celebrated)
----09. Chapter meeting minutes with committee/officer reports
----08. Report Book in Chapter File
----07. Chapter Program reports
----06. List of local activities/programs as defined by the current International programs
----05. Chapter website screenshots or member directory
----04. Chapter newsletters
----01. List of delegates who attended one of the last three Boules w/delegate registration forms
----02. Chapter bylaws w/receipt verification from the Regional Director
----03. Official list of officers sent to Regional Director
Documents
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Charter Videos
Pink Pearl Derby
Pink Pages
Thanksgiving Baskets Photos
Thanksgiving Event
Event Flyers
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